Bidder Instructions

---

Registering & Preparing for the Auction (Skip this step if you registered as a Seller):

1. Download Bidder Registration Form from the website.
2. Open the Bidder Registration form and complete the fields.
   1. Enter your name, call sign and contact information.  Your email is required to receive the auction Zoom information and to receive your Bidder ID.  Your phone number will be used for follow-up if there are questions.  We respect your privacy! -- Your contact information will not be shared.
   2. Use the "notes" field for any additional information such as alternate contact information or if you are designating someone to pick up your purchases for you.
   3. Your Bidder ID number will be your call sign (if you have one).  If you do not have a call sign or do not wish to use your call sign, a Bidder ID will be assigned to you.
   4. Do not complete the fields in the “Office Use Only” section.
3. Save the completed form to your computer/device and email the completed form to SunCityWVARC@gmail.com .  You must be registered at least 2 hrs before the auction, but please don’t wait that long!  Register early!
4. You will receive a reply email with the “Office Use Only” section of the form completed as confirmation of receipt.  This will include your Bidder ID.  The email will also include the auction rules.

Prior to the auction:

1. Check out the website's "Auction Items for Sale" tab at the top of the page, to view items that will be sold at the auction.  All Lots will be posted 1 week before the auction (Feb 13).  
2. 2 days before the auction (Feb 18) you will receive an email with the Zoom information to participate in the auction.  If you register after the 18th the information will be included with the reply email with your Bidder ID.
3. Optional: Practice Zoom before the auction!  We will schedule a practice Zoom for those of you new to Zoom.  You will be able to test your device setup and login the day before the auction to practice your Zooming Skills!

• You will want to be familiar with Zoom.  Zoom Skills that will be useful are:
  • how to rename your Zoom Screen name,
  • how to mute/unmute,
  • how to use chat to ask questions (optional)

  On Auction day:

1. On the day of the auction (Feb 20th), the Zoom will open for the auction at 9am – 1 hr before the auction start.  Do not wait until the last minute to enter the auction!  You need to enable video in order to participate in the auction.  You will need a computer, tablet, or smartphone with a camera, microphone and speaker.  Once the auction has started, you may not be able to join the auction!
2. In Zoom, rename your Zoom screen name to your Bidder ID.  We will help you with this step if you have difficulties (A good reason to log in early!)
3. Keep your microphone MUTED unless you need to ask a question.  (The Mic is lower-left on the Zoom screen or push *6 on your cell phone.)
4. You can contact the auction staff with questions, using Zoom Chat during the auction. Do not use chat to ask questions about the Lots for sale, but if you are having difficulties with Zoom or have questions about the process.  (Look for Zoom Chat information on the Homepage.)
5. The auctioneer will start the auction by describing the auction process and Zoom protocol.  
6. The auctioneer will determine the order of the Lots to auction.  The auctioneer will invite the seller to describe their Lot and invite questions from interested Bidders (you will need to UNMUTE your microphone to ask questions).
7. The auctioneer will initiate the bidding.  If you wish to place a bid, raise your hand in front of your camera covering most of the screen.  An auction assistant will acknowledge your bid.  Leave your hand up until you are acknowledged and then you can lower your hand.  (You can practice this the hour before the auction if you log in early.)
8. After bidding is complete, the auctioneer will announce the winning bid (Dollar, Lot # and Bidder #) and then move on to the next Lot.

Picking Up Your Purchases

1. After the auction, you will receive an email itemizing the Lots you have purchased and the amount owed.  The email will also contain instructions for pickup.
2. You (or your delegate) will drive to: Shepherd of the Desert Lutheran Church (11025 N 111th Ave, Sun City, AZ).  Please bring your mask, your bidder ID, and your payment (Cash, check or credit card).  It may be useful if you bring a printout of the itemized list and/or Lot #s purchased by you from the email above.  Pickup time will be 3pm-5pm; although, not all Lots will be received until 3:30.  If your goodies are not yet available for pickup, we will have a place for you to park until they are ready.
3. If you have a VHF Ham radio, you can monitor the Club repeater 147.300 (+) PL 162.2.  We will be announcing the Bidder IDs that are ready for pickup and other communications.  Our repeater is also on echolink (598882 NY7S-R).
4. At the church there will be traffic control to direct you to the pick-up area.  A “masked” runner will greet you, review your purchases, and direct you to pull up to the teller to pay.  You will stay in your vehicle (and please wear your mask).  Once you have paid, you will be directed to pull up to the loading area and your purchases will be loaded in your vehicle.  Then you will be directed to the exit.  If your item is not available you may be asked to park until it arrives.